AI for Writing Student Records, How to Automate Even the Final NEIS Format
“At the end of the semester, I stay up all night writing student records and special characteristics for each student.”
Writing a student record for a class of 30 students, taking an average of 5 hours per student, requires more than 150 hours. It is not merely a typing task because it involves finding past records, maintaining consistency, pondering over individualized expressions for each student, and conforming to the NEIS format by ensuring the character count is met each semester.
Many teachers search for 'AI for Student Records', 'AI for Writing Special Characteristics', and 'AI for Writing Personal Records', hoping to save time by using AI.
However, the reality is that most tools only provide a draft, and teachers have to make manual corrections repeatedly.
This text introduces the actual issues experienced by teachers when writing student records, the distinct features of an AI that completes the final version of the student record, and practical application methods that reduce teacher work time by 90%.
Why Writing Student Records is Challenging Without AI – 4 Problems Experienced by Teachers
1️⃣ Time Wasted Searching for Past Records
"What did I write for this student's special characteristics last semester?"
It takes more than 30 minutes per student just to adjust the tone and flow by searching through previous records.
Even with the NEIS search function, limitations mean files have to be opened for comparison, and expressions have to be copied and modified repeatedly.
2️⃣ Quality Degradation Due to Repetitive Phrases
Handling at least 20 students per class, and over 100 per grade, limits the ability to create individualized sentences reflecting all students' activities, attitudes, and achievements.
‘Communication skills improved through presentation activities’, ‘Thinking skills grew through reading’.
When similar expressions are used dozens of times, sentences can appear like formal records.
As a result, records for some students become copied and pasted, affecting credibility.
3️⃣ Cumbersomeness of Conforming to NEIS Format and Character Limitations
Education Office guidelines change slightly each year, and the NEIS system has strict character limits and content-specific volume restrictions.
If a character limit error occurs just before submission, it results in dual, triple tasks to reduce the length again.
Attempting ‘AI for Writing Special Characteristics’ with ChatGPT – Why Does It Fail?
Many teachers try using general-purpose AIs like ChatGPT and Claude, but the results mostly remain at the ‘draft level’.
1️⃣ Lack of Educational Expertise
General-purpose AI may not accurately understand educational achievement standards, posing risks of generating sentences that appear factually incorrect or false.
There have been reported cases where AI assumes experiences not recorded in student activity logs.
2️⃣ Lack of Personalization for Each Student
To have truly differentiated student records, narratives should consistently reflect students’ activity and achievement patterns.
However, general-purpose AI often repeats almost the same expression for similar keywords.
Sentences like ‘Communication skills improved through presentation activities’ are included for many students, causing the evaluation to lose differentiation.
3️⃣ Results Not Compliant with NEIS Format
General-purpose AI (e.g., ChatGPT, Claude) does not understand NEIS data formats.
It generates long texts without distinguishing between Creative Experience Activities (CREA), Detailed Abilities and Special Matters (DASM), Behavioral Development (BEVD), or respecting word limits, necessitating mandatory copying and splitting when uploading to NEIS.
Additionally, line break errors occur, and some items are omitted, requiring additional editing and revisions.
In fact, some teachers have stated, ‘I spent over an hour making additional edits to the drafts AI provided to fit NEIS format’.
Ultimately, teachers have to refine the text generated by general-purpose AI from scratch, leading to complaints that the time-saving effect is not significant. It lacks the completion level to be used effectively as an AI for writing student records.
✍️ Check out the AI that writes special characteristics for student records
Criteria for Truly Usable ‘AI for Student Records’
A genuine ‘AI for Writing Special Characteristics’ needs to meet the following criteria.
1️⃣ Accuracy Level of Final Document
It should complete documents at a level ready to be uploaded to NEIS without the teacher having to refine them separately.
2️⃣ Customizable Outcomes for Each Student
Automatically generated detailed special characteristics should be customized by individual activities, attitudes, and achievements.
3️⃣ 100% Compliance with Format
It is necessary to perfectly reflect character limits, paragraph structure, and format for Creative Experience Activities (CREA), Detailed Abilities and Special Matters (DASM), and Behavioral Development (BEVD).
4️⃣ Consistency Through Cumulative Learning
Based on previous semester records, maintain consistency in tone and expression to reflect the different ‘handwriting’ styles of each teacher.
Reasons Why inline AI is Referred to as the True ‘AI for Writing Special Characteristics’
inlineAI is the only fully-developed AI for writing student records in Korea, created to reflect the actual working conditions of teachers.
✅ Securing Educational Expertise
Trained on 25 million characters from records, resumes, and activity logs of actual Seoul National University admitted students.
Automatically applies expressions, structures, and sentence patterns that align with college entrance and Education Office evaluation standards.
Accurately reflects curriculum achievement standards and evaluation elements to recommend expressions that are advantageous for college admissions.
✅ 100% Compatibility with NEIS Format
Precisely trained on NEIS upload format to automatically generate content that complies with the actual educational guidelines of the Ministry of Education for Creative Experience Activities (CREA), Detailed Abilities and Special Matters (DASM), Behavioral Development (BEVD), and even Reading.
Character and paragraph rules for NEIS are automatically applied, allowing for direct upload without further reduction or editing.
📋 Check out NEIS integration feature details
✅ One-Stop Operation Compatible with HWP and Word
Documents can be written and saved directly in Hangul (hwp) and Word (docx) file formats used in actual schools.
Allows for immediate copying/pasting to NEIS without copy/pasting errors, facilitating one-stop completion up to the deadline.
Eliminates the hassle of moving between multiple windows for copying and editing.
✅ Results That Feel Like ‘I Wrote It’ Through Cumulative File Learning
By uploading just five previous records, it learns teacher-specific writing style and school-specific terms.
Becomes more precise with use, providing consistent and advanced expressions for semesters and upcoming grades.
Teachers who have tried it reported sentences that felt like ‘I wrote them myself’.
Comparison of Actual User Reviews: General-Purpose AI vs. AI for Writing Student Records
Before (Using General-Purpose AI)
The sentences written by AI were long and vague, requiring more than half to be rewritten.
It took 40–60 minutes per student to write special characteristics.
More than an hour was required for additional edits when uploading to NEIS.
In total, it took over two weeks to write special characteristics for a class of 30 students.
After (Using inline AI)
After learning from 5 existing records, the output was in my own style.
Special characteristics were completed in an average of 5–7 minutes per student.
Immediate uploading to NEIS is possible, requiring minimal additional edits.
Writing time for special characteristics was reduced by an average of 70–90%, completing deadlines without overtime work.
3-Step Usage of inline AI for Automation of NEIS Special Characteristics
1️⃣ Basic Setup
Upload 5 existing student records.
inlineAI learns the teacher's individual writing style and expression patterns.
2️⃣ Content Refinement
Additional uploads include curriculum achievement documents and individual student activity materials (club activities, volunteer activities, career activities).
Accurate subject evaluations reflecting achievement standards are written.
Automatically writes CREA, BEVD, Reading, and Curriculum Development Situation details reflecting individual student activities.
3️⃣ Upload to NEIS
Paste the final version directly into NEIS.
✍️ Learn more about the AI that writes special characteristics for student records
Complete Teacher Document Automation with AI for Writing Student Records
In addition to student records, inline AI automates other school administrative documents such as:
Subject Comments: Automatically creates customized evaluation sentences by student achievement level and subject-specific characteristics.
Student Management: Compiles counseling logs, student discipline plans, and Individualized Education Plans (IEPs).
Lesson Logs/Lesson Plans: Automatically completes templates for recurring semester documents.
Education Office Documents/Reports: Automatically composes drafts, cooperation letters, implementation documents, inspection materials, and academic schedule reports.
AI learns dozens of administrative documents used in actual schools, providing an environment where teachers can focus on education instead of document preparation.
Based on actual introducing schools, confirmed average reduction of 65% in document preparation time for academic and administrative documents, saving over 300 hours annually.
👉 Watch inline AI usage instruction video for teachers
Create a Semester Without Overtime Using AI for Writing Special Characteristics
inline AI provides output at the level of a completed document, reducing the teacher's working time by up to 90%.
This year, finish student records without overtime work, with the help of inline AI.
Use inline AI to shorten the remaining time until this semester's student records deadline.
