In the course of work, it is often necessary to consolidate departmental reports into a single document or extract specific sections for submission.
For example, there may be times when you need to organize planning drafts, financial reports, or project materials created by each team into one document, or select only the necessary content to share externally.
Simply copying and pasting documents can lead to issues such as broken tables of contents, page numbers, or headers, requiring troublesome re-editing.
This article provides a detailed guide on how to safely combine documents, extract pages, and divide them by sections, based on the Hancom (HWP) environment.
Additionally, we offer a checklist for checking formatting elements that are susceptible to damage after a merge and introduce AI-based document management automation tips that can reduce repetitive tasks.
Through these methods, you can efficiently manage various Korean documents such as reports, proposals, and meeting materials, while minimizing unnecessary time waste.
Basics of Merging Korean Documents: Inserting Documents
To smoothly attach multiple documents in Hangul, utilize the [Insert] → [Insert Document] function.
This feature inserts other files into the current document while maintaining the original formatting.
Steps for Merging Korean Documents
Open the base document.
Place the cursor at the location where you want to merge and click [Insert] → [Insert Document].
Select the file to insert and check all the options below.
(Maintain Character Style/ Maintain Paragraph Style/ Maintain Page Style/ Maintain Style)
💡 Using ‘Insert Document’, as opposed to copy-paste, minimizes issues like format damage, font changes, or header breakage.
Preventing Page Number and Header Breakage by Dividing Sections
When merging documents of different formats, appropriately using section breaks allows for individual settings of page numbers, headers, footers, and paper orientation.
Section Break Setup
Select the page before where you want to divide the sections.
Click the [Page] → [Section Break] button.
When you look at the bottom of the page chosen for division, you can confirm it says Section 2.
If you want to start page numbers anew from that section, click the [Page] → [Start at New Number] button.
You can also change the page number location and style through [Page] → [Page Number Setup].
Document Merge Post-Checklist
To enhance the quality of a document after merging, check the following items.
Checklist Item | Description | Shortcut / Menu Location |
|---|---|---|
Update Table of Contents | If the item positions change due to merging, recalculate the table of contents. | Alt + Shift + U or [Tools] → [Update Table of Contents |
Renumber Table/Figure Captions | If the insertion order of tables or figures changes, the numbers may be displaced. | Select an object and modify under [Insert] → [Caption Insertion] or Object Properties → Number Type. |
Check Page Number Continuity | Ensure page numbers follow sequentially and uncheck Start New Page Number if unnecessary. | [Page] → [Page Number Setup] |
Header/Footer | Check for duplicates or omissions. | [Page] Tab → [Header/Footer] |
Table/Text Box Breakage | Ensure that tables, text boxes, or images aren't misaligned after merging. | Print Preview |
Extracting or Dividing Specific Pages
Conversely, when you want to save only specific pages from a Korean document, use features like Copy Page or Block Save.
Method for Saving Specific Pages (Dividing)
Click [View] → [Task Pane] → [View Page Layout] .
When you click to view page layout as below, you can confirm all pages. Select the page(s) you wish to save, right-click the selected page and choose Copy Page.
Open a new document, and from [View] → [Task Pane] → [View Page Layout], right-click and select Paste Page.
Method for Dividing Korean Documents (Block Save)
By using block save, you can conveniently divide and save only specific pages.
Select the specific part of the document you want to divide and press F3 and use the arrow keys to designate the block.
Click [File] → [Block Save].
Select the location to save, enter the file name, and save.
Common Issues & Solutions Post Merge/Division
After merging or dividing documents, practitioners frequently face issues such as formatting discrepancies, page number resets, or increased file sizes. Such problems not only slow down editing speed but also detract from the professionalism of submission documents.
The table below outlines specific problem situations and provides practical solutions. By referencing this table, you can prevent errors that may occur after document merging/division and greatly reduce editing time.
Problem Situation | Solution Tip |
|---|---|
Changed margins or line spacing after merge | Matching line spacing/margins from each document's [Paragraph Style] before merging |
Page numbers reset midway | Set new section page numbers to [Continue from Previous Document] |
Increased file size leads to slow saving | Compress images/objects, delete unnecessary styles |
Formatting damage | Ensure compatibility between Hancom versions (e.g., 2014 ↔ 2022) and unify to the latest format |
Improve Document Management Efficiency with Hancom Editing and Inline AI
This article has focused on key functions for merging and dividing Korean documents ('Insert Document', 'Divide Sections', 'Copy Page', 'Block Save') to manage formatting or page numbers without breaking after merging. You can accurately handle merging departmental reports or meeting minutes into a single file or separating and saving only specific pages for submission without wasting time.
If your organization frequently merges or divides documents, leveraging Inline AI to automate repetitive editing tasks can be advantageous.
This AI supports seamless integration with various document formats such as HWP, DOCX, and PDF, providing features like draft writing, customized paragraph generation, automatic summaries, and grammar/style corrections. Additionally, it emphasizes security with local-based analysis without sending documents to external clouds.
Therefore, during the document editing process, including merging and dividing, you can reduce the manual burden of tasks like style unification or structural rearrangement, elevate your team's document management speed and accuracy to another level.
Entrust complex document editing to AI and focus more on your core tasks.
