A Complete Comparison of Document Automation AI: MS Copilot vs Inline AI
What is the best generative AI for document creation for our company?
Recently, many companies are seriously considering the adoption of document automation AI. This is due to inefficiencies and practical challenges caused by repetitive document tasks that prevent concentration on core competencies.
According to a survey by a productivity-focused company, office workers spend over 3-4 hours a day on repetitive tasks such as updating Excel, spreadsheets, and Word documents. The Korea Productivity Center reports that Korean office workers spend about 52% of their work time on document-related tasks.
When you also consider the time spent on daily and weekly meetings, replying to emails, etc., there is often only an hour or two each day for companies to focus on productivity enhancement and highly strategic tasks.
As an alternative to improve such inefficient work structures, generative AI-based document automation solutions are rapidly spreading. This is because, beyond saving time, they offer positive effects such as cost reduction, improved employee satisfaction, and creating an environment where one can concentrate on core tasks, thereby enhancing overall organizational productivity.
Document Automation AI - MS Copilot vs Inline AI
For automation related to document tasks, tools like ChatGPT, Gemini, and Claude, which employ general-purpose generative AI, are frequently used.
However, general generative AI is not specialized in document task functions, so compared to the role of a 'Second Brain' that aids strategic thinking, its proficiency in document automation is somewhat lacking.
For those interested in document automation, it's advisable to use AI specialized for document tasks.
It's best to use AI developed directly by companies that originally created document tools or AI designed solely for document tasks.
The most notable enterprise document AIs currently on the market are Microsoft Copilot and Inline AI.
Microsoft Copilot offers the significant advantage of utilizing AI features naturally in existing work environments through robust integration with MS Office 365, including Word, Excel, PowerPoint, Outlook, and Teams.
If your company primarily uses MS Office and you regularly use MS Word and Excel, even Outlook and Teams, then Copilot is a document AI that you can use without barriers while reducing implementation costs.
Inline AI automatically generates documents perfectly matching the report formats and document templates actually used within the company. This function draws significant attention recently because it handles tasks that MS Copilot, ChatGPT, Claude, and other advanced global generative AI tools cannot.
If you frequently produce documents like reports, quotes, inspection notes, and proposals matching specific formats, introducing Inline AI will enable you to complete format document tasks that once took hours in mere seconds.
Given the ability to generate custom documents for your company, it's an excellent tool to complement general-purpose generative AI.
Both solutions share the common goal of expediting document creation and improving work efficiency, but they exhibit distinct strengths in security, customization, and internal system integration required in real corporate environments.
Choices may vary depending on our company's work processes, security policies, and document management systems.
This article has compiled a selection guide for the core features, corporate characteristics, and practical environments of these two solutions.
If you are contemplating adopting enterprise document AI, read this content until the end.
Microsoft Copilot: Strengths, Pricing, Free Use, and Usage
Microsoft Copilot: Generative AI Optimized for Office365
Microsoft Copilot is a generative AI service perfectly integrated with the Microsoft 365 ecosystem.
It operates directly within Microsoft apps frequently used in daily work, such as MS Word, Excel, PowerPoint, Outlook, and Teams, automating various tasks from document creation to data analysis to enhance productivity.
For instance, it can automatically convert data analyzed in Excel into PowerPoint presentations or summarize meeting details from Teams into Word documents.
If you're already using MS Office365, you can receive AI assistance while maintaining your existing workflow, enabling immediate usage without additional training.
✔️ Supports various tasks including document summarization, email drafts, meeting notes, data analysis, and presentation creation.
✔️ Can be used immediately without separate installations if you have an MS365 account.
Main Features of Microsoft Copilot
Direct usage within Office documents
Seamlessly integrates with MS365 apps
Cloud-based high-performance AI utilizing the latest language models
Allows development of custom plugins and integration with internal systems through Copilot Studio and Power platform extensions
Microsoft Copilot Benefits
Instant utilization for Office365 users, familiar interface
Integration with large-scale global data and various task automation
Enhances productivity through quick document creation, summarization, and draft writing
Features and Limitations of Free Use of Copilot
Microsoft Copilot basically offers a free version. In the free version, you can use AI chatbot, text generation, and AI image generation functions operating based on the OpenAI GPT-4 model. Image generation uses the DALL-E 3 model, providing responses utilizing the latest information through integration with the Bing search engine.
Features of Copilot Free Version:
Basic AI chat and text generation
Web search integration
Credit to generate 15 images per day
Four free basic Copilot GPTs offered (Designer, Vacation planner, Cooking assistant, Fitness trainer)
Limitations During Free Use:
May experience temporary service interruptions during peak hours
Advanced features within Microsoft 365 apps are limited
Image generation credits limited to 15 per day
No priority access to the latest AI models
Pricing Structure of MS Copilot, Premium Plans
The pricing and key features of Microsoft Copilot's enterprise paid service are as follows.
Microsoft 365 Copilot (Enterprise)
The enterprise plan incurs a monthly fee of $30 when purchased for a minimum of 12 months, allowing up to 300 users to be added. It provides security and management features optimized for corporate environments.
Key Features for Enterprises:
Integration with enterprise apps like Teams
Advanced control and monitoring tools for IT managers
AI responses based on data within the organization
Enterprise security and data protection
Inline AI: Strengths, Pricing, Free Use, and Usage
Inline AI: Tailored Document Automation AI for Domestic Companies
Inline AI is a local-based document work AI solution optimized for domestic company environments.
It directly learns various formatted documents such as Hanword (HWP), Word (DOCX), PDF stored on the user's computer, automatically generating new documents while perfectly understanding the context of existing materials.
Particularly, it integrates directly with Hancom, allowing the utilization of powerful document creation features while maintaining existing work methods.
Simply put, it is a powerful automation AI attached to a Hangul word processor and is optimized to consistently produce documents perfectly matching our company's format.
Strict Security to Protect Confidentiality Without Uploading Company Information to the Cloud
One of the most noteworthy features of Inline AI is that it utilizes a local-based RAG (Retrieval-Augmented Generation) structure.
All data processing and AI computations are performed within the user's computer, guaranteeing complete security by preventing sensitive work documents or internal confidential materials from being sent to external servers. This is a significant advantage needed by legal-related professions where data security is crucial, R&D and IT firms relying on innovative technologies, pharmaceutical and biotech companies, food and beverage companies, defense and security-related companies, financial firms, public institutions, and more.
Inline AI not only generates text but learns the format, style, and branding of existing reports, maintaining the organization's unique document style while creating new documents. Simply using natural language commands like "find it", "write it" allows execution of complex document tasks, enabling easy use without requiring extensive prompt knowledge.
Accurate Document Creation Based on Internal Document Assets
Inline AI learns from the documents possessed by the user, generating new documents based on the patterns and contents of past reports, proposals, contracts, etc. This ensures the creation of reliable documents utilizing accurate information without hallucinations.
Feature for Learning Existing Formats and Styles
Each organization has its own document formats, styles, and branding. Inline AI automatically learns these characteristics, creating consistent documents. For example, it can learn templates of contracts, quotes, reports, proposals, and business plans of specific companies and consistently create new documents in the same style.
Main Features of Inline AI
✔️ Allows safe utilization of user's files and internal documents to create accurate custom documents based on a local-based RAG (Retrieval-Augmented Generation) structure.
✔️ All tasks are performed in a local environment, fundamentally blocking external transmission of data.
✔️ Accurate document creation and summarization based on internal document assets
✔️ Ability to learn existing report formats, styles, and branding
✔️ Direct integration with the Hangul processor
✔️ Ability to designate sentences within documents for partial modification
Free Trial and Pricing Plans for Inline AI
Inline AI offers a basic 7-day free trial period, and custom quotes are provided if adopted by companies.
Due to the nature of local installation solutions, flexible pricing is offered depending on the organization size, number of users, and required functions.
Implementation Process:
Free Consultation: Apply for consultation through the official website 👉 Go to adoption inquiry
Demo Experience:: Demonstrations and tests in actual work environments
Custom Quote:: Provides individual quotes based on organizational size and requirements
Pilot Operation (Optional):: Possible trial operations targeting small groups
Full Implementation:: Support for expansion and operation company-wide as well as training (+ AI-utilized productivity training may be offered free of charge)
A Quick Look at Microsoft Copilot VS Inline AI
Criteria | Microsoft Copilot | Inline AI |
|---|---|---|
Main Strength | Strong integration with Office365 and MS ecosystem, adherence to global security and collaboration standards | Tailored document automation through learning company formats and templates, local-based data security |
Operating Environment | Cloud-based, operates within MS 365 apps such as Word/Excel/PowerPoint/Outlook/Teams | Local-based, independent execution on PC/in-house server, no external server transmission of sensitive information |
Document Creation Accuracy | General quality, limited incorporation of internal information | Creation of our company-customized documents based on internal documents and formats, high accuracy |
Template/Format Reflection | Focus on MS basic formats | Learning and reflecting company report format, style, branding automatically |
Security | Compliance with global standard security | Zero external data transmission, local storage, de-identification, minimized risk of sensitive information leakage |
System Integration | Natural integration with MS Teams, SharePoint, OneDrive, and expansion through Copilot Studio | Flexible integration with in-house systems such as NAS, groupware, ERP |
Usability/UX | Familiar interface with Office365, | Hanword-like UI, |
Collaboration Function | Real-time collaborative editing, document sharing, and collaboration through MS Teams and SharePoint | Document sharing within local environment, collaboration support through integration with in-house systems |
Offline Use | Not possible (cloud required) | Possible (fully independent execution in local environment) |
Pricing | Monthly subscription (per user), requires MS 365 license | Monthly subscription or enterprise custom pricing, flexible licensing |
📍 Pre-Adoption Checklist
“What is the criterion for choosing a document automation AI optimized for our company?”
When Microsoft Copilot is Suitable
✔️ Startups/small businesses already using the Office365 ecosystem
✔️ Main purpose of rapid document creation, meeting minutes, and email drafts automation for everyday tasks
✔️ No aversion to adopting cloud-based services, and environments where global security policies are adequately sufficient
✔️ Companies with extensive multinational branch operations and global collaboration
When Inline AI is Suitable
✔️ Companies with high utilization of Korean-based internal document assets
✔️ Environments where security is crucial for government projects and sensitive internal information
✔️ High-level customization needed for integration with internal systems, custom document formats, and repetitive report tasks
✔️ Companies requiring offline environments and mandatory prevention of external data leakage
✔️ Companies desiring direct control over their infrastructure and security policies
Conclusion: Microsoft Copilot VS Inline AI
Microsoft Copilot and Inline AI are both leading generative AI solutions with a common goal of enterprise document automation and work optimization. Depending on the actual implementation environment and corporate requirements, both present excellent choices.
It is important to select the optimal AI solution that comprehensively considers our company's work style, security policies, internal system environments, and document work characteristics.
By adopting AI-based document automation, explore beyond simple time savings to achieve cost reduction, increased employee satisfaction, and strengthened core competencies of the organization.
👉 Explore Inline AI in Detail
✅ Available for Free
✅ Template-based Automatic Completion Function
✅ Automatic Custom Analysis Provided for Each Client
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